BYLAW 1 – Membership 

  • 1:01 The SRSC shall be open to both male and female participants between the age of 4 and 14, without regard to the participants’ residence, who shall pay the registration fee required.

BYLAW 2 – Executive Board 

  • 2:01 The Executive Board will consist of: President, Vice‐President, Treasurer, Secretary and Registrar. Executive Board members will be elected from the current board members. Executive board members serve a 3 year term. Probationary members shall not be eligible to hold an executive position until they serve on the board for one season.
  • 2:02 Non‐Executive Board elected positions shall be voted on annually.
  • 2:03 Executive positions that are vacated during the three year term will be filled by existing Board members. 
  • 2:04 All persons Interested in promoting youth soccer are welcome at all regular Board meetings.
  • 2:05 Repetitive absenteeism and tardiness at league meetings by a board member shall be addressed by the executive board.
  • 2:06 All officers of the league shall serve without compensation.

BYLAW 3 – Board Member Duties: 


  • 3:01-A – President: 
  • Member of the Board
  • Provides leadership to the board members
  • Chairs meetings of the Board after developing the agenda
  • Encourages the Board’s role in strategic planning
  • Appoints the Chairpersons of committees, in consultation with other board members
  • Monitors financial planning and financial reports
  • Performs other responsibilities assigned by the Board
  • 3:01-B – Vice President: 
  • Member of the Board
  • Performs President’s responsibilities when the President cannot be available
  • Reports to the President
  • Works closely with the President and the other board members
  • Participates closely with the President to develop and implement plans
  • Performs other responsibilities as assigned by the Board
  • Oversees Scheduling
  • Presides over Coaches Meetings
  • Discipline / Complaints
  • YAYSL Liaison
  • Oversees Field Maintenance
  • 3:01-C – Secretary: 
  • Member of the Board
  • Maintains records of the Board and ensures effective management of the organization’s records
  • Manages minutes of board meetings (Minutes: date, time, location of meeting, list of those present and absent, list of items discussed, list of reports presented, text of motions presented and description of their disposition)
  • Signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records
  • Is sufficiently familiar with legal documents {Articles, Bylaws (to be available at every meeting), IRS Letters, etc.} to note applicability during meetings
  • Maintains membership records
  • Ensures that proper notification is given of meetings as specified in the Bylaws
  • The Secretary may be designated as one of the signing officers for certain documents. In this capacity, the Secretary may be authorized or required to sign or countersign checks, correspondence, applications, reports, contracts, or other documents on behalf of the organization
  • 3:01-D – Treasurer: 
  • Member of the Board
  • Manages finances for SRSC
  • Administrates fiscal matters of the Board
  • Provides annual budget to the board for the members approval
  • Ensures development and Board review of financial policies and procedures
  • Bank account maintenance – selects a bank, signs checks, balances checkbook and invests excess funds wisely
  • Presents a monthly report at each board meeting
  • Contracts / Insurance
  • Payables / Receivables
  • 3:01-E – Registrar: 
  • Member of the Board
  • Responsible for the distribution of registration information
  • Maintains the database of registered players (in person and online)
  • Works with all Committees and provides appropriate information to each
  • Draft – ensures that all materials are at the draft, verifies age group assignments for accuracy, post draft organization of materials, ensures proper draft format for age / gender / skill level diversity


  • 3:02-A – Community Outreach Coordinator:  
  • Member of the Board
  • Plan, direct or coordinate activities designed to create or maintain a favorable public image for SRSC
  • Oversee the planning and implementation of outreach strategies
  • Brainstorming potential partnerships or methods for engagement with the local community
  • 3:02-B – Referee Coordinator:  
  • Member of the Board
  • Must be a USSF licensed referee
  • Ensures that all referees are familiar with the League Rules and any variations by age group
  • Schedules referees for all league games
  • Provides a budget for referee fees to the Treasurer prior to the start of the season
  • Prepares payment envelopes and score cards for each game
  • 3:02-C – Field Marshal:
  • Member of the Board
  • Problem Mitigation
  • Responsible for determining suspension or cancellation of scheduled games due to weather and field conditions
  • Oversee Trash Removal
  • Oversee Field Lining
  • Oversee Mowing
  • Oversee Repair and Maintenance of equipment, restrooms and buildings
  • 3:03-D – Concession Stand Coordinator: 
  • Member of the Board
  • Reports to the Treasurer
  • Product ordering / purchasing / stocking / inventory
  • Organization and cleanliness of stand
  • Manage volunteers
  • All pre‐ and post‐season preparations
  • 3:03-E – Photography Coordinator: 
  • Member of the Board
  • Initiate the selection of photography vendors and present them to the Board.
  • Order and distribute all photographs
  • 3:03-F – Banquet/Awards Coordinator: 
  • Member of the Board
  • Initiate the selection of trophies / medals and vendors and present them to the Board
  • Work with the Sponsorship Committee to provide sponsor awards as required
  • Plan the U14/15 end of season banquet

BYLAW 4 – Board Member Conduct 

  • 4:01 Board members are expected to serve as positive role models to the players, coaches and parents of the league. They shall, through example, demonstrate those qualities that are expected from those participating in the league.
  • 4.02 Even when not serving the Board in an official capacity, such as when coaching or serving as a referee or spectator, a board member is expected to uphold the standards of the league.
  • 4.03 Board members shall be expected to subscribe to the same rules and regulations as the players, coaches and parents and shall face the same consequences for violation of league policies. Consequences shall be determined as required by the Executive Board. In the event that the actions of an Executive Board Member are in question, the remaining members of the Executive Board shall preside.

BYLAW 5 – League Registration

  • 5:01 The Executive Board and Registrar will determine age brackets, number of teams, and team size following registration.
  • 5:02 Cut‐off birthdate for registration will be December 31st for all ages. After a coach and assistant coach have been selected, teams will be selected in all age groups by draft.
  • 5:03 At the discretion of the Registrar, players may move up one year in age in order to be rostered with a sibling provided a parent or guardian is the coach or assistant coach. No other exceptions will be made. No player is permitted to move down in age.
  • 5:04 League play will not start before August 1.
  • 5:05 The registration fee will be set yearly by a majority vote of the Board

BYLAW 6 –  Coaches 

  • 6:01 All coaches must foster and promote good sportsmanship both on and off the field of play.
  • 6:02 Coaches must be responsible for team discipline.
  • 6:03 No coach may drop any player from his or her roster without Executive Board approval.
  • 6:04 Only one (1) coach and one (1) assistant coach, both with Risk Management and Board approval, will be recognized for each team. Only two (2) coaches may remain on the team side of the field during a game. In the event that both the coach and assistant coach are unavailable, only a Board approved alternate with Risk Management approval may replace them.
  • 6:05 Unsporting behavior, fighting, obscene language, obscene gestures, or vandalism by any coach before, during, or after any game, practice, or league activity, constitutes just cause for a minimum one (1) game suspension. The matter will then come before the Executive Board, which will decide the length of any further disciplinary action.

BYLAW 7 – Complaints 

  • 7:01 In the event of any complaint pertaining to the activities of SRSC, the protocol for complaints are as follows:
  • 7:01-A – The complainant will talk to the coach.
  • 7:01-B – Complainant or coach will contact the SRSC Vice-President. The Vice-President will attempt to resolve the complaint. At the discretion of the Vice‐President, the complaint will be documented and become a part of the club’s records. Complaint forms and any such correspondence shall be submitted to the Vice‐President in a sealed envelope.
  • 7:01-C – Any unresolved complaint will be presented in an executive board meeting at which all parties involved will have the right to attend. The decision of the Executive Board will be final.

BYLAW 8 – Field and Equipment Use 

  • 8:01 SRSC equipment, field or facilities may not be used without prior Board approval. Request of field use must be received and approved at a regular scheduled board meeting.

BYLAW 9 –  Budget 

  • 9:01 Each year at the October Board meeting, a proposed budget for the following year will be presented for review. The budget for the following year, to begin in January, will be drawn up prior to this meeting by the Executive Board. The Board will approve the budget at the November board meeting.